create_collection_item · Filevine MCP: Risk & Policy

WHAT IT DOES

What create_collection_item does on Filevine

AI agents use create_collection_item to create or update resources in Filevine — usually the action step of a workflow, after the agent has gathered context. Every call changes real data in your Filevine environment.

WHY IT NEEDS A POLICY

Why create_collection_item needs a policy

The tool creates new data (reversible write operation) rather than retrieving, deleting, or executing external code. In the context of a legal case management system, creating collection items could affect case records, but the operation is non-destructive and reversible (items can be modified or deleted later).

From the tool's definition Tool name is 'create_collection_item' and description states 'Create an item in a custom collection section' — this is a create operation that adds new data to a Filevine collection.

Attacks that exploit this kind of access

Recommended rule Ready

Verdict

create_collection_item Rate-limited

create_collection_item stays usable, but capped — an agent stuck in a loop can't make hundreds of changes a minute. Everything else on the server is denied unless you say otherwise.

View as policy code

policy.json

{
  "version": "1",
  "default": "deny",
  "tools": {
    "create_collection_item": {
      "limits": [
        {
          "counter": "create_collection_item_rate",
          "window": "minute",
          "max": 30,
          "scope": "grant"
        }
      ]
    }
  }
}

LIMIT THIS TOOL →

Instant setup, no code required.

PolicyLayer is an MCP gateway: every tool call is checked against your rule before it reaches Filevine, so you can run agents against it safely.

FAQ

Questions about create_collection_item

What does the create_collection_item tool do? +

Create an item in a custom collection section. fields_json is a JSON object. It is categorised as a Write tool in the Filevine MCP Server, which means it can create or modify data. Consider rate limits to prevent runaway writes.

How do I enforce a policy on create_collection_item? +

Register the Filevine MCP server in PolicyLayer and add a rule for create_collection_item: allow, deny, rate-limit, or require approval. Point your MCP client at the PolicyLayer proxy URL and the rule is enforced on every call, before it reaches Filevine. Nothing to install.

What risk level is create_collection_item? +

create_collection_item is a Write tool with medium risk. Write tools should be rate-limited to prevent accidental bulk modifications.

Can I rate-limit create_collection_item? +

Yes. Add a rate_limit block to the create_collection_item rule in your PolicyLayer policy. For example, setting max: 10 and window: 60 limits the tool to 10 calls per minute. Rate limits are tracked per agent session and reset automatically.

How do I block create_collection_item completely? +

Set action: deny in the PolicyLayer policy for create_collection_item. The AI agent will receive a policy violation error and cannot call the tool. You can also include a reason field to explain why the tool is blocked.

What MCP server provides create_collection_item? +

create_collection_item is provided by the Filevine MCP server (rosenadvertising/filevine-mcp). PolicyLayer sits as a proxy in front of this server to enforce policies before tool calls reach the server.